The Directorate Of Finance And Accounting has the following Departments
Key Result Areas
- Estimates: Planned expenditure for approval.
- Allocation (disbursement) : Provision of funds based on approved expenditure
- Control : Ensuring that budgets are used for approved items, and not exceeded
Activities under this include;
- Preparation of Annual estimates
- Preparation of budget implementation progress reports
- Facilitating requisition of funds from National Treasury
- Ensuring funds received are utilized as per the Budget and vote heads.
Standards of Performance
The following systems / facilities must be developed and installed:–
- Budget committee: Planned expenditure must emanate from users and approved by the Budget Committee.
- Approval by county assembly: Disbursement of funds must be subject to approval by County Assembly Service Board.
AIE: Authority to Incur Expenditure (AIE) must be issued by the Accounting Officer to users before approved
(e) Function-Accounts
The Accounting function entails establishing and maintaining an Accounting system capable of providing data for use in financial planning and management;
Key Result Areas
- Data : Financial information for decision making
- Accounting systems : Accounting policies, procedures, regulations and standards for operation and control purposes
- Expenditure : Accounting for financial resources availablefor Recurrent and Development
Activities under this are
- Initiating processing of payments
- Approval of payments in the IFMIS and IB systems
- Advise management on financial and accounting matters
- Establishing and maintaining internal controls to ensure prudent management of financial resources.
- Preparation of expenditure reports ( Weekly, Monthly and Quarterly)
- Preparation of Financial statements
- Responding to both Internal and external Audit queries
- Developing briefing for the Public Accounts Committee (PAC), follow-up actions on PAC recommendations and any other related matters
- Recommending training and development for staff in the directorate
- Preparation of reports and briefs for other stakeholders say KRA, LapTrust, Lapfund etc
- Standards of Performance
The following systems / facilities must be developed and installed:–
- Database : A self-updating system for providing the necessary financial parameters online for decision making and implementation
- Financial orders : The manual, amended by County Treasury Circulars, for financial regulations, procedures and practices – covering both expenditure and revenue
- Authority to Incur Expenditure : For any payment, Authority to Incur Expenditure (AIE) must be issued by the Accounting Officer
- Exchequer issues: Authority by Controller and Auditor General for funds to be released to the AIE holder.