Directorate of Finance And Accounting

DIRECTOR OF FINANCIAL AND ACCOUNTING SERVICES

 

  • Member, County Assembly Management advisory Committee.
  • Planning and coordinating functions and operations of a Procurement, Accounts and Finance Departments.
  • Functions -Finance

The Finance Department functions entails budgeting and sourcing of fundsto meet financial obligations of the Assembly.

Key Result Areas

  • Estimates: Planned expenditure for approval.
  • Allocation (disbursement) : Provision of funds based on approved expenditure
  • Control : Ensuring that budgets are used for approved items, and not exceeded

Activities under this include;

  • Preparation of Annual estimates
  • Preparation of budget implementation progress reports
  • Facilitating requisition of funds from National Treasury
  • Ensuring funds received are utilized as per the Budget and vote heads.

 

  • Standards of Performance

The following systems / facilities must be developed and installed:–

  • Budget committee: Planned expenditure must emanate from users and approved by the Budget Committee.
  • Approval by county assembly: Disbursement of funds must be subject to approval by County Assembly Service Board.

AIE: Authority to Incur Expenditure (AIE) must be issued by the Accounting Officer to users before approved

(e)    Function-Accounts

The Accounting function entails establishing and maintaining an Accounting system capable of providing data for use in financial planning and management;

Key Result Areas

  • Data : Financial information for decision making
  • Accounting systems : Accounting policies, procedures, regulations and standards for operation and control purposes
  • Expenditure : Accounting for financial resources availablefor Recurrent and Development

Activities under this are

  • Initiating processing of payments
  • Approval of payments in the IFMIS and IB systems
  • Advise management on financial and accounting matters
  • Establishing and maintaining internal controls to ensure prudent management of financial resources.
  • Preparation of expenditure reports ( Weekly, Monthly and Quarterly)
  • Preparation of Financial statements
  • Responding to both Internal and external Audit queries
  • Developing briefing for the Public Accounts Committee (PAC), follow-up actions on PAC recommendations and any other related matters
  • Recommending training and development for staff in the directorate
  • Preparation of reports and briefs for other stakeholders say KRA, LapTrust, Lapfund etc

 

  • Standards of Performance

The following systems / facilities must be developed and installed:–

  • Database : A self-updating system for providing the necessary financial parameters online for decision making and implementation
  • Financial orders : The manual, amended by County Treasury Circulars, for financial regulations, procedures and practices  –  covering both expenditure and revenue
  • Authority to Incur Expenditure : For any payment, Authority to Incur Expenditure (AIE) must be issued by the Accounting Officer
  • Exchequer issues: Authority by Controller and Auditor General for funds to be released to the AIE holder.